Cedars-Sinai Pharmacy Senior Buyer - Medical Network Foundation in Beverly Hills, California
Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S. with 886 licensed beds, 2,100 physicians, 3,000 nurses and thousands of other healthcare professionals and staff. Clinical programs range from primary care for preventing, diagnosing and treating common conditions to specialized treatments for rare, complex and advanced illnesses. In addition, Cedars-Sinai serves the community through its Medical Network, which includes the highly rated Cedars-Sinai Medical Group and Cedars-Sinai Health Associates.
Under the Direction of the Executive Director of Pharmacy and Nutrition Services, the Senior Pharmacy Buyer at the Cedars-Sinai Medical Network is responsible for negotiating and procuring medications and supplies from appropriate vendors and ensuring proper storage to maintain their quality and integrity. The Senior Pharmacy Buyer performs inventory management activities that ensure adequate stocks of medications, minimizing waste, purchasing contract compliance, effective cost management and budgeting, timely management of invoices, and compliance with laws and regulations. The Senior Pharmacy Buyer keeps abreast of current trends and forecasts that may impact drug utilization and analyzes purchase/usage reports to project future utilization and cost. The Senior Pharmacy Buyer actively seeks opportunities for cost reduction and makes recommendations to the Executive Director/manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Drug Procurement process:
•Procures medications from wholesaler and manufacturer based on established or projected inventory needs.
•Reviews lead times, shelf-life, and usage to determine order frequency and maintaining a lean inventory
•Verifies accuracy of medications received including quantities, pricing, drug selection and conducts follow-up when problems are identified.
•Prepares purchase orders (Peoplesoft) indicating vendor, items purchased, quantities purchased, pricing and terms and conditions.
•Expedites delivery of products as requested
•Investigates vendor qualifications to assure adequate service
•Returns and receives credit for outdated and damaged merchandise
•Develops knowledge of products purchased
•Keeps abreast of advances in new technology and new products
•Communicates to staff shipping information if needed.
•Provides information on addition and/or deletion of drug items to maintain formulary update in Pyxis
•Recommends to Executive Director/manager product deletion due to low usage or product standardization
•Negotiates with pharmaceutical vendors price, specifications, product information, availability, deliveries, services and other related matters.
•Coordinates the ordering, receiving, unpacking and storing of pharmaceuticals and supplies in appropriate locations and under proper storage condition
•Processes and arranges for final disposition of unusable medication and supply inventory from outdates, recalls, discontinuations through manufacturers, wholesalers and related parties. Manages recalls immediately upon receipt
•Assists in setting inventory par levels necessary to meet patient needs in regards to historical usage, clinical reviews of patient mix and disease states, and financial parameters.
•Provides staff with education, training and support regarding medication process
•Establishes policies and procedures for inventory management, purchasing and receiving
•Facilitates Injectable Medication Authorization process. Educates and reinforces office staff regarding the completion of the injectable medication referral form.
•Conducts audits of reports and investigates discrepancies with drug supply and distribution
Drug Shortage Management
•Inform Executive Director/manager of any potential drug shortage items
•Provides purchasing information to staff in regards to drugs on back order status and discontinued drugs
•Plans and communicates with appropriate parties to address stock-outs and shortages
Financial Management/Cost Reduction Initiatives
•Investigates opportunities for lowering drug expenses
•Prepare “actual purchase” reports for the Executive Director/manager
•Notifies the Executive Director/manager of any item with significant price and/or usage increase
•Tracks the amount of credit received from the expired drugs
•Analyzes contract proposal and provides recommendations to the Executive Director/manager
•Review invoices for accuracy and assures timely payment
•Prepare invoices for authorization by the Executive Director/manager and maintain records
•Assist manager in new account setup for various pharmacies
•Assist in projects assigned by the Executive Director/manager
•Performs weekly audits on wholesaler invoices to assure that the Medical Center is billed at the correct contract price
•Collects data to document cost savings and reports results as requested by the Executive Director/manager
•Monitors purchasing statistics (e.g. inventory turns, positive and negative inventory events)
•Prepares and submits reports detailing wholesaler, cost, and medication history purchasing data
•Maintains Master Injectable Fee Ticket by providing accurate cost per billing unit for all stocked injectables
•Prepares usage and purchase reports and projects future usage and expenditures for budgeting
•Monitors drug expenditures to assure drug costs remain within budget and conducts an analysis of overbudgeted and underbudgeted items.
•Identifies opportunities and develops new intra/interdepartmental cost-reduction strategies (lower cost alternatives, reducing waste by minimizing expiration, etc)
Other duties as assigned.
Registered as a Pharmacy Technician with the CA state board preferred
EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree preferred, including courses in purchasing, business law, economics or marketing.
Five years of experience as a pharmacy buyer in a health care facility.
Interpersonal skills necessary to develop cooperative working relationships with a wide variety of personnel and vendors when placing, expediting, verifying order and resolving purchasing discrepancies.
Ability to calculate discounts, prepare cost savings reports and other reports requiring use of business mathematics.
Ability to negotiate with vendors to obtain the best value for money expended.
Or a comparable level of education and experience.
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.