Cedars-Sinai Operations Supervisor - Medical Group of Encino in Encino, California
The Operations Supervisor:
•Ensures compliance with state and federal laws, professional and regulatory agency standards and licensure requirements. Maintains staff compliance with health system and Foundation policies, procedures and protocols;
•Understands and supports the business requirements and fiscal structure of the Foundation, including patient assignment, risk and specialty network structures, and utilization management. Functions as key resource for staff and physicians in support of these requirements;
•Assumes fiscal responsibility for areas of oversight, including budget preparation, expense control and revenue enhancement;
•In collaboration with supervisor, develops business and operations plans for assigned areas, programs and services;
•Maintains facilities by planning space allocations, layouts, and floor moves; arranging for and supervising building maintenance;
•Adheres to HIPAA requirements for clinical records by adhering to company policy for retention, protection, retrieval, transfer and disposal of records;
•Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties;
•Works collaboratively with the Facilities Department to maintains building services;
•Prepares reports by collecting, analyzing, and summarizing operational data and trends;
•Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations;
•Enhances department reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments;
•Demonstrate willingness to adapt and to navigate change;
•In collaboration with supervisor, director and medical leadership, establishes effective patient care processes and workflows. Assists with the development and supports policies and procedures that support the provision of quality and timely patient care services. Ensures appropriate physician, locum, allied health professional, technician and staff coverage for all areas;
•Monitor office operations by reviewing wait times, appointment availability and phone call traffic;
•Participates in the evaluation and review of all human resources and communicates issues appropriately;
•Maintains appropriate quality control programs and partners proactively with risk, quality and clinical services departments to ensure continuous monitoring and improvement in provision of clinical services;
•Functions as key resource for staff and physicians in utilization of key information systems and technologies. Assumes responsibility as practice liaison for the resolution of system related issues, identification of opportunities for improvement and implementation of key systems and system and workflow enhancements;
•Based on assigned responsibilities, supervises all employees in areas of oversight, including administrative, clinical, and technician staff; In conjunction with executive and medical leadership, provides direct supervision of physician extenders; Assesses qualifications and interviews candidates, assumes responsibility for the assessment and improvement of competencies, work assignments and schedules, orienting, coaching, training, in-services, performance evaluation, compensation, mentoring, discipline and terminating employment; Partners with appropriate departments in the necessary execution of these duties (e.g. clinical services, risk, quality, human resources);
•Works collaboratively with the Training Department to communicate updates, attend training sessions and to monitor compliance for computer system integrity;
•Assists in selecting outside sources for needed services and provides review and oversight for those services;
•Participates in the design and supports the operational implementation of organizational restructuring, new workflows, processes, programs and technologies;
•Maintains strong partnership and collaborative communication across department areas of the Foundation and with associated service departments of the Cedars-Sinai Medical Delivery Network;
•Serves as liaison for areas of operational responsibility with facilities management, patient billing, utilization management, quality, risk, human resources and payroll.
High school or GED required. Bachelor’s degree or progress toward completion highly preferred.
•Three (3) or more years medical office experience, preferably in a multi-specialty medical group setting, previous medical office management and/or supervisory experience, or equivalent education and experience.
•Must be able to perform each essential duty satisfactorily in a demanding and busy work environment;
•Outstanding written and oral communication skills;
•Proven ability to lead and manage people, including selecting, developing, motivating and retaining;
•Fiscal management skills and proven ability to prepare, monitor and control budgetary expenses and generate increased productivity and revenues;
•Ability to promote effective collaboration and teamwork across organizational units;
•Knowledge of regulatory, reimbursement, legal and policy issues as they relate to operational management;
•Strong interpersonal and communication skills;
•Proven track record with customer service, training, and ability to motivate others to effect positive change;
•Strong computer skills, experience with Microsoft Office, IDX, CS-Link or other computerized practice management and EMR systems;
•Physical ability and perceptive acuity to satisfactorily perform all direct and indirect operational functions.
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.