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Cedars-Sinai Administrative Assistant - Cedars-Sinai Biomanufacturing Center - Full-Time in Los Angeles, California

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.

Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.

The Cedars-Sinai Biomanufacturing Center (CBC) is seeking for a highly motivated Administrative Assistant to provide administrative support and contribute to our mission of providing word-class health care and the best quality service to our patients and communities.

We invite you to consider this exciting opportunity and provide us with an opportunity to learn more about you and your skills!

About the Team

The Cedars-Sinai Biomanufacturing Center (CBC) is a state-of-the art facility that comprises of a cGMP cell manufacturing facility housing multiple cleanroom cell production suites and process development rooms for producing the next generation of cell and gene therapies. These new therapies will be used for human IND-enabling clinical trials. With world class expertise in stem cell (iPSC) biology, bioprocessing, translational, regulatory and manufacturing, Cedars-Sinai is committed to pushing the frontiers of medicine and discovering new technologies and innovations that will change how we diagnose and treat disease.

What will you be doing in this role?

Performs basic clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members through a variety of tasks related to the organization and department. Responsible for confidential and time sensitive material.

Primary Duties and Responsibilities:

•Calendars appointments, conference rooms and organizes travel arrangements for an individual, group or department.

•Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.

•Distributes and disseminates information within the department and/or unit.

•Formats and types correspondence, documents, memos, reports, meeting minutes and/or presentations materials.

•Scans or makes copies of correspondence or other printed materials and compiles basic reports. Maintains records or department files.

•Replenishes and orders office supplies, may arrange for equipment maintenance.

•May assist with expense reports, monitoring budget, and/or tracking invoice payments.

•May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Department-Specific Duties and Responsibilities:

  • Preparation of quotes and invoices for incoming cell lines and service requests.

  • Preparation of material transfer agreement paperwork.

  • Compilation of certificates of analysis.

  • Preparation of paperwork for outgoing shipments and minor website maintenance.

  • Assist with the checking in of visitors to the facilities and assist with on-site visitors.

Qualifications (Education, Experience, Skills and Abilities) we are looking for:

  • High School Diploma or GED preferred.

  • College Diploma preferred.

  • 1 year of office/administrative experience highly preferred.

  • Ability to balance multiple demands and/or manage complex and competing priorities.

  • Ability to work within tight time frames and meet deadlines.

  • Ability to demonstrate time management and priority setting skills.

  • Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).

  • Proficient working knowledge in Microsoft Office Suite.

  • Demonstrates positive interpersonal and interdepartmental communication skills.

  • Cooperates with co-workers/managers to maintain a productive and harmonious work environment.

  • Provides professional organizational skills and a good attention to detail, with proven ability to handle multiple tasks effectively to ensure the timely completion of projects within established timelines.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.