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Cedars-Sinai Administrative Assistant - Environmental Services - Part Time (Day Shift) in Los Angeles, California

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.

Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.

The Environmental Services department is seeking for a highly motivated Administrative Assistant to provide administrative support and contribute to our mission of providing word-class health care and the best quality service to our patients and communities. We invite you to consider this exciting opportunity and let us learn more about you and your skills!

What will you be doing in this role?

Provides general administrative support to the Office Manager of Facilities Management by demonstrating a thorough understanding of responsibilities, functions and underlying management structure of the department and of the larger health system in organizing and prioritizing work.

The incumbent performs basic clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members through a variety of tasks related to the organization and department. Responsible for confidential and time sensitive material.

Primary Duties and Responsibilities:

  • Calendars appointments, conference rooms and organizes travel arrangements for an individual, group, or department.

  • Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.

  • Distributes and disseminates information within the department and/or unit.

  • Formats and types correspondence, documents, memos, reports, meeting meetings and/or presentation materials.

  • Scans or makes copies of correspondence or other printed materials and compiles basic reports. Maintains records or department files.

  • Replenishes and orders office supplies, may arrange for equipment maintenance.

  • May assist with expense reports, monitoring budget, and/or tracking invoice payments.

  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and/or unit.

Required Job Qualifications:

  • High School Diploma/GED required.

  • 1 to 2 years of administrative experience in an office environment is preferred.

Additional Qualifications we are looking for:

  • Ability to balance multiple demands and/or manage complex and competing priorities.

  • Ability to work within tight time frames and meet deadlines.

  • Ability to demonstrate time management and priority setting skills.

  • Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).

  • Proficient working knowledge in Microsoft Office Suite.

  • Ability to work and communicate well with others; must possess good listening and comprehension skills.

  • Experience in a busy office environment including positive telephone interaction.

  • Organizational ability to include coordination of multiple projects within established time frames, problem analysis and resolution.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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