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Cedars-Sinai Administrative Assistant - Heart Institute in Los Angeles, California

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.

Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.

What will you be doing in this role?

The Administrative Assistant provides administrative support, coordinating all administrative activities of the department. Demonstrates initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and underlying management structure of the department and of the larger Health System. Responsible for organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Coordinates the clerical and administrative staff workflow through the office. Tracks, orders, and maintains organization of programs supplies. Coordinates and administers human resource and payroll functions. Takes lead in special projects as needed.

What you will need:

  • Two (2) years progressively responsible office and administrative experience preferred

  • High School/GED required

  • Ability to type proficiently (60-75 wpm). Ability to edit material and ensure correct punctuation, spelling and grammar.

  • Possess a minimum computer competency comprised of a working knowledge of Windows. Must possess a working knowledge of word processing, spreadsheets, presentation development, e-mail, browsers and on-line reporting.

  • Experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative.

  • Demonstrated leadership ability to establish intra-departmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.

  • Demonstrated ability to compose letters, policy statements, reports and etc on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.

  • Ability to perform mathematical calculations.

  • Knowledge and understanding of the organization, functions, policies and procedures of the department, and the inter-relationship with the larger Cedars-Sinai Health System, and apply this to everyday work.

  • Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.

  • Interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.