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Cedars-Sinai Administrative Assistant - Women's Heart Program (Heart Institute Clinic) - Full-Time in Los Angeles, California

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.

Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.

What will you be doing in this role?

Under general supervision, your main responsibility in this role is to provide assistance to patients presenting to the Smidt Heart Institute Clinic Reception area. In addition, this position performs a full range of office clerical and secretarial duties to include typing, filing, copying documents, etc. At this level, you are expected to organize, prioritize, and perform work in a timely manner and within established guides, practices and procedures. Incumbents are cross-trained in other office functions and provide back-up coverage. Incumbents apply a detailed knowledge of assigned area of responsibility and general knowledge of department functions and the larger Health System in accomplishing work assignments.

Primary Duties and Responsibilities:

  • Calendars appointments, conference rooms and organizes travel arrangements for an individual, group or department.

  • Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.

  • Distributes and disseminates information within the department and/or unit.

  • Formats and types correspondence, documents, memos, reports, meeting minutes and/or presentations materials.

Requirements:

  • High School/GED, required.

  • Experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative.

Preferred Qualifications:

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•One (1) year of administrative experience, preferred.**

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•Experience in patient communications, public contact, book-keeping, business machines and correspondence is highly preferred.**

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•Ability to interact effectively with Directors, Managers, internal staff, patients and representatives of public agencies and business.**

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•Ability to independently establish administrative and office procedures.**

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•Ability to identify problems and resourcefulness to resolve them independently and on own initiative.**

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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