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Cedars-Sinai Executive Assistant - Finance in Los Angeles, California

Are you passionate about providing outstanding administrative support to Executives?

If your answer is yes, then this is a fantastic opportunity for you, and we want to hear from you!

We embrace a culture of passion and dedication at Cedars Sinai, and it’s part of the reason we’ve been named one of the top ten hospitals in America’s Best Hospitals by U.S. News & World Report. Now we invite you to join us! From working with a team of outstanding healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others.

Why work here?

Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. They are proof of our commitment to creating an inclusive environment that fuels innovation and the gold standard of patient care we strive for.

We have an exciting and challenging opportunity for an Executive Assistant who will support our mission of providing world-class healthcare.

The Executive Assistant (EA) will be responsible for performing a wide range of complex and confidential administrative duties supporting the Vice President of Finance. As an integral part of the support system within the leadership team, the EA will be the primary point of contact and responsible for establishing procedures and/or systems to ensure the orderly and timely flow of business throughout the office. Highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment with short deadlines. Will demonstrate initiative, resourcefulness, and problem-solving skills in applying their knowledge, skills, and abilities to the responsibilities, functions and underlying management structure. Great tact and diplomacy are required to maintain the confidentiality and integrity of the office.

Primary duties and responsibilities include:

  • Answers calls, schedule appointments, meetings and makes travel arrangements for Senior VP

  • Facilitate virtual and in-person meetings with department ensuring that required informational materials and equipment are provided

  • Takes and transcribes minutes of meetings; ensures spelling, punctuation and grammar are correct

  • Handles office filing system and database records for office; Research, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports

  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports

  • Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable

  • Reviews various financial, business, and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator

  • Compose routine business correspondences with minimal edits

  • Act as the Staff Development Advisory Network (SDAN), including employee file maintenance, and Kronos editor within the department

Requirements:

  • Education : High School Diploma/GED required. Bachelor’s Degree preferred

  • Experience : 4 years of progressive professional office administration experience

Working Title: Executive Assistant - Finance

Department: SVP Finance

Business Entity: Corporate Services

Job Category: ,Administrative,Administrative

Job Specialty: Administrative

Position Type: Full-time

Shift Length: 8 hour shift

Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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