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Cedars-Sinai Grant & Contract Coordinator - Clinical Trials - Office of Research Administration (ORA) in Los Angeles, California

Under direct supervision from the designated Manager of Research Administration, our Grant/Contract Coordinator will serve as the intake liaison and coordinator for grant/contract submissions and closures to the department. In this role, you will provide faculty and staff guidance on the submission and closure process, review for completeness and regulatory compliance, perform preliminary quality review and analysis, categorize submissions by grant/contract type, track and log data related items through the grant proposal/contract negotiation lifecycle.

You will be responsible for producing various ad-hoc reports, working with developer to define new reports and queries as needed, and maintaining various database tracking tools. This role also assists with coordinating educational outreach programs, such as the quarterly Clinical Research Professional Orientation and the Research Operations Group meetings Contributes to process improvement and documentation of process change within the respective unit's operations.

  • Will serve as intake coordinator for Grant/Contract submissions to CTAO within ORA.

  • Reviews completeness of grant/contract submissions, ensuring proper regulatory requirements are met, and follows up with department on any incomplete or missing information.

  • Advises faculty and staff on how to complete & submit.

  • Working under the lead direction of ORA Manager and receiving guidance from senior level grant/contract staff, reviews language, content and contractual structure to properly categorize grant/contracts appropriately.

  • Performs initial grant/contract entry into PeopleSoft.

  • Performs all required data entry, scanning or importing of data in adhering to established expectations for formatting, etc. at point of contract/grant submission and closures that includes follow up revisions and ongoing maintenance.

  • Tracks grant/contract progress and serves as liaison between ORA Grant/Contract Officers and the external department.

  • Utilizes project management skills and maintains communications with both the department/Faculty and ORA staff.

  • Follows-up on identified gaps or issues that are discovered during the process.

  • Contributes to process improvement and documentation of process change within the respective unit’s operations.

  • Perform other related duties as assigned

Educational Requirements:

  • BA/BS Degree in related field is strongly preferred


  • Two to Three (2-3) years of progressively responsible administrative/project coordination and systems experience, including grants/contracts, accounting or comparable work is strongly preferred.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.