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Cedars-Sinai Heart Institute Research Admin Coordinator in Los Angeles, California

Job Description

Grow your career at Cedars-Sinai!

The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and niche care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life-saving research. From genetic counseling and targeted drug therapies to a growing array of minimally invasive procedures, Cedars-Sinai continues to stand at the forefront of technology, innovation and discovery improving patient outcomes.

Join our team and use your skills with an organization known nationally for excellence in research!

The Research Administrative Coordinator works under the direction of the Research Director; Research Manager; and the Research Operations Associate of the assigned research area. Provides reports pertaining to the budgetary and fiscal management of research programs. Assists in coordinating division academic activities. Provides assistance with time and effort reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

Essential job duties and responsibilities:

  • Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.

  • Prepares PowerPoint presentations utilizing advanced slide techniques that are easy to present, captivates an audience and translates a clear and concise message.

  • Creates advanced epidemiological figures, graphs, tables, and charts for meetings, grant applications, abstracts, manuscripts using Microsoft Excel that are editable and easily adaptable in Word and PowerPoint.

  • Updates bibliographies for papers, presentations and grant applications and tracks publication data utilizing: PubMed, Orchid, Endnote and myNCBI.

  • Submits manuscript submissions by adhering to publisher guidelines and tracks submission progress and keeps the first and last author informed. Maintains internal electronic publication library that coincides with investigator’s curriculum vitae.

  • Conducts literature reviews for papers, grants and presentations and summarizes results in a professional and thorough manner.

  • Participates in weekly analysis meetings, circulates meeting minutes/action items, and maintains an analysis tracker spreadsheet to document the status of each project.

  • Proofreads documents (correspondence, grant applications, abstracts, manuscripts, IRB submissions).

  • Manages IRB protocols and verifies staff are incompliance with CITI and institutional training. Submits continuing reviews, amendments and staff changes to the IRB, as well as maintains a spreadsheet documenting the purpose of each submission.

  • Assists Senior Grant Administrator with grant related activities such as: collecting/reviewing biosketches and letters of support, as well as creates folder structures on shared drives to maintain organization.

  • Assists Senior Project Advisor with research related work, such as submitting check requests for study related expenses and works directly with accounts payable and research personnel to ensure transactions are timely.

  • Organizes webinars, meetings, teleconference calls for various research projects, as well as send meeting reminders. Attends meetings and circulates minutes/action items.


  • High School Diploma required.

  • Bachelor’s Degree or equivalent combination of education and directly related experience preferred.

  • Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.

  • Proficiency in Word, PowerPoint and Excel.

  • Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.

  • Previous experience in research environment preferred.

About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : 796

Working Title : Heart Institute Research Admin Coordinator

Department : Heart Institute

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $25.73 - $43.74

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.