Cedars-Sinai Management Assistant II (Executive Assistant) in Los Angeles, California

Our Marketing Department is looking for an Executive Assistant/Management Assistant to join their team on a full time basis!

Summary of essential job duties:

  • Provide administrative support to the Senior Executive Director and Associate Directors and Consultants

  • Manage meeting and appointment scheduling for Marketing Director and Managers

  • Coordinate logistics for meetings, arranging for equipment, catering and providing on-site support, as needed

  • Process expense reports for Senior, Executive Director and other marketing staff members upon request

  • Assist Senior, Executive Director with reviewing and reconciling budget reports; initiate corrections and adjustments as required

  • Maintain departmental administrative and project files

  • Process invoices, generate check requests and track payment activity

  • Assist Senior, Executive Director and staff with vendor relations and research outstanding invoices

  • Create purchase orders and place orders for marketing items in PeopleSoft

  • Generate presentation documents, copying, filing, travel arrangements and other tasks related to the activities of the Director of Marketing, Managers and Coordinator

  • Answer marketing department telephone line; intake calls from vendors, internal departments and outside callers; screens and directs callers to the appropriate staff member and/or department.

Educational Requirements:Two years of college coursework or degree with courses in business, accounting, computer operation and applications preferred; or a comparable level of education, training and experience.

Experience: Minimum of three years of progressively responsible office and administrative experience with ability to identify problems and resourcefulness to resolve them independently and on own initiative

Skills:

  • Must be highly organized with a proven track record of executing assigned tasks and coordinating multiple projects simultaneously with minimal supervision. Ability to prioritize time sensitive tasks.

  • Excellent presentation and communication skills, both oral and written with strong analytical and problem solving skills.

  • Strong interpersonal skills with experience interacting with physicians, administrators, executives, volunteers and other administrative personnel is required.

  • Competency with Microsoft Excel, Word, PowerPoint and Excel. Experience with Clickshare and video conferencing equipment a plus.

  • An understanding of the healthcare industry is highly desirable.

Physical Demands:

Ability to sit or stand for extended periods or time. Nothing out of the ordinary. Occasionally transporting of boxes via dolly/cart.

#Jobs-Indeed

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.