Cedars-Sinai Management Assistant II (Executive Assistant) in Los Angeles, California
Our Marketing Department is looking for an Executive Assistant/Management Assistant to join their team on a full time basis!
Summary of essential job duties:
Provide administrative support to the Senior Executive Director and Associate Directors and Consultants
Manage meeting and appointment scheduling for Marketing Director and Managers
Coordinate logistics for meetings, arranging for equipment, catering and providing on-site support, as needed
Process expense reports for Senior, Executive Director and other marketing staff members upon request
Assist Senior, Executive Director with reviewing and reconciling budget reports; initiate corrections and adjustments as required
Maintain departmental administrative and project files
Process invoices, generate check requests and track payment activity
Assist Senior, Executive Director and staff with vendor relations and research outstanding invoices
Create purchase orders and place orders for marketing items in PeopleSoft
Generate presentation documents, copying, filing, travel arrangements and other tasks related to the activities of the Director of Marketing, Managers and Coordinator
Answer marketing department telephone line; intake calls from vendors, internal departments and outside callers; screens and directs callers to the appropriate staff member and/or department.
Educational Requirements:Two years of college coursework or degree with courses in business, accounting, computer operation and applications preferred; or a comparable level of education, training and experience.
Experience: Minimum of three years of progressively responsible office and administrative experience with ability to identify problems and resourcefulness to resolve them independently and on own initiative
Must be highly organized with a proven track record of executing assigned tasks and coordinating multiple projects simultaneously with minimal supervision. Ability to prioritize time sensitive tasks.
Excellent presentation and communication skills, both oral and written with strong analytical and problem solving skills.
Strong interpersonal skills with experience interacting with physicians, administrators, executives, volunteers and other administrative personnel is required.
Competency with Microsoft Excel, Word, PowerPoint and Excel. Experience with Clickshare and video conferencing equipment a plus.
An understanding of the healthcare industry is highly desirable.
Ability to sit or stand for extended periods or time. Nothing out of the ordinary. Occasionally transporting of boxes via dolly/cart.
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.