Cedars-Sinai Management Assistant II in Los Angeles, California

Under general supervision, provides administrative support, coordinating all administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Coordinates the clerical and administrative staff workflow through the office. Coordinates and administers human resource and payroll functions and participates in budget review and financial processes. Applies a detailed knowledge of areas of assigned responsibility, and a general knowledge of the department functions and its interrelations with the larger Health System organization.

Establishes the administrative and office management systems for the department and underlying offices and functional units. Composes policy and procedure manuals and statements for the department. Is charged with responsibility for disseminating information including announcements, information bulletins, policies and procedures (Departmental and CSHS) throughout department and with monitoring and follow-up responsibility to ensure adherence to policy and reporting requirements.

Experience:

Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative.

Two to three years assisting management in an office setting, preferably hospital system.

Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative.

•Demonstrates leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.

•Demonstrates ability to compose letters and reports on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.

•Ability to type proficiently (45 WPM). Ability to edit material and ensure correct punctuation, spelling and grammar. Ability to perform simple mathematical calculations.

•Must possess proficiency in Microsoft applications as demonstrated by the ability to organize statistical and narrative reports which includes: Microsoft Office or comparable system (specifically including keyboarding and mouse skills). Must additionally possess a working knowledge of word processing, spreadsheets, presentation development, E-Mail, browsers, on-line reporting, and manage calendars.

•Demonstrates knowledge and understanding of the organization, functions, policies and procedures of the Department, and the ability to apply the knowledge to the work of the office.

•Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.

•Ability to interact effectively with Management, patients, internal staff and representatives of public agencies and businesses.

•Demonstrates detailed knowledge of administrative practices, policies, procedures and demonstrates the ability to independently problem-solve matters and perform duties and responsibilities

Educational Requirements:

Two years college with courses in business, accounting, computer operation and applications, or comparable level of education, training and experience.

Undergraduate School - Health Administration, Business Administration, or related Preferred

License/Certification/Registration Requirements: N/A

Physical Demands:

Standing, Walking, Sitting, Carrying, Pushing, Pulling, Climbing, Balancing, Stooping, Kneeling, Crouching, Crawling, Reaching, Handling, Grasping, Talking, Hearing, Repetitive Motions, Eye/Hand/Foot Coordination;

Ability to lift 25 lbs. Ability to work in office environment; sit for prolonged periods of time, read and write using computer, answer phone, walk for up to 2 city blocks at a time, bend, stand, stoop.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.