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Cedars-Sinai Medicine - Pulmonary Senior Administrative Assistant in Los Angeles, California

Job Description

Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year, 3 years in a row. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefit package and competitive compensation. Come find out why Cedars-Sinai was Voted #1 in California and #2 in the Nation by U.S. News Best Hospitals in 2022-2023!

Why work here?

Beyond outstanding benefits, competitive salaries and health and dental insurance We take pride in hiring the best, most passionate employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

Summary of Essential Duties :

The Senior Administrative Assistant Performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Job Duties and Responsibilities:

•Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

•Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

•Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

•Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

•Distributes and disseminates information within the department and/or unit.

•Orders supplies and arranges for equipment maintenance.

•Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

•Establishes and maintains an internal filing system.

•May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG Timecard editor within the department and or unit.

Supports pulmonary physician faculty and all administrative functions including meetings, events/conferences, reviewing/routing faxes, expense tracking and reimbursements, supply ordering and filing documents

Serves as division Continuing Medical Education (CME) agent, including organizing Pulmonary & Critical Care Grand Rounds, Medical ICU lectures, multidisciplinary interstitial lung disease conferences

Assists with ICU shift scheduling and processes on-call payments for attending physicians

Assists with scheduling the 24/7 coverage of the pulmonary embolism response team (PERT) as well as scheduling their conferences

Assists with scheduling clinical fellow training (e.g. ultrasound training)

Assists with scheduling Critical Care Intensivist Service (CCIS)

Qualifications

Educational Requirements:

  • High School Diploma or GED required

  • Bachelor's Degree preferred

Experience:

A minimum of 2 years of office and administrative experience required

Req ID : 3740

Working Title : Medicine - Pulmonary Senior Administrative Assistant

Department : Medicine - Pulmonary

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $25.55 - $38.33

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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