Cedars-Sinai Operations Analyst - Anesthesiology in Los Angeles, California
Make a difference every single day!
At Cedars-Sinai, we're motivated by a collective spirit of innovation and the challenge to continuously improve. Above all, we share a real passion for helping others. Day after day, from department to department, our people give their all to create a community unlike any other. This is just one of the many reasons U.S. News & World Report has named us one of America’s Best Hospitals—and now we invite you to join us and make a difference every single day in service of this outstanding work – excellence and innovation in patient care, research, and community service. From working with a team of dedicated professionals to using state-of-the-art facilities, you’ll have great resources to do something incredible—for yourself, and for others.
What will you be doing in this role?
The Department of Anesthesiology is offering a highly motivated professional the opportunity to serve as Operations Analyst in the department with primary responsibilities for supporting department-level clinical operations, including data analytics and reporting. In addition, the incumbent will be responsible for establishing, maintaining and managing administrative, technical and customer service processes for the Department, including operating room scheduling, coordinating per diem schedules and tracking early departures and late arrival records, assisting with enhancing and implementing policies and procedures and conducting evaluations for quality and process improvements.
The successful candidate will have exceptional written and verbal communication skills, be regarded as a team player, have strong and proven organizational skills, experience in data analytics and reporting, and have a personal drive to be their best. Experience working with Epic EHR is required. Experience working in an academic medicine environment is highly preferred.
Primary Duties & Responsibilities
Develops and produces dashboards and reports of productivity and utilization views using existing data sources; coordinate efforts with Business Intelligence.
Provides data sets and analytics related to the clinical mission.
Performs statistical analysis of operating room cases vs. providers and other related activity reports. Provides faculty, nurse and staff projections.
Analyzes and develops monthly physician productivity reports.
Maintains vacations, meetings and request logs for over 140 anesthesiologists and 40 nurse anesthesists
Monitors and sources requests for information (e.g. audit requests, compliance).
Documents departmental processes and their intersection with central campus processes.
Serves as administrative liaison for the clinical scheduling software of choice (QGenda/Spinfusion).
Supports timekeeping functions in the clinical scheduling software (QGenda/Spinfusion).
Monitors accuracy of data between multiple applications and the clinical scheduling software (QGenda/Spinfusion).
Collaborates with lead faculty schedulers for implementing best practice in the scheduling software, to enable timely and useful reporting from the application.
Documents definitions and coordinates the development and maintenance of policies and procedures for service roles (e.g. administrative days).
Receives special requests and determines whether requests can be granted.
Make daily updates in schedules as dictated by changes in assignments; maintains call points. Consults with faculty and nurse anesthetist regarding schedule, statuses of personal leave availability, call and special requests.
Coordinates and manages internal and external per diem process.
Investigates and assists in identifying a provider in case of staffing shortages.
Creates, updates and publishes web pages for vacation slot openings, call schedules and daily clinical schedules.
Develops and implements call rules for efficient and effective call distribution.
Updates Financial and Administrative Services staff leave records.
Acts a liaison within the department and promotes and maintains good public relations with OR scheduling department.
High School/GED required.
2 years of experience in quality and process improvement.
Experience in business, operational, and/or quantitative analysis
Epic EHR experience.
Experience in health care analysis (preferably in an acute care environment).
Working in an academic medicine environment and excellent writing skills.
Bachelor’s degree preferably in Business Administration or healthcare related discipline preferred.
Previous human resources or supervisory experience strongly desired.
Why work here?
Beyond an outstanding benefit package and competitive salaries, we take pride in hiring the best, most committed employees. Our staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.