Job Information
Cedars-Sinai Plastic Surgery Senior Administrative Assistant in Los Angeles, California
Job Description
Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year, 3 years in a row. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefit package and competitive compensation. Come find out why Cedars-Sinai was Voted #1 in California and #2 in the Nation by U.S. News Best Hospitals in 2022-2023!
Why work here?
Beyond outstanding benefits, competitive salaries and health and dental insurance We take pride in hiring the best, most passionate employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.
What Will You Be Doing In This Role?
The Senior Administrative Assistant in Plastic Surgery performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries. This position will support 6 physicians and assist their APPs as needed.
Job Duties and Responsibilities:
•Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department. Manage and coordinate complex physician schedules, including meetings and professional engagements. This also includes managing depositions and legal meeting scheduling.
•Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
•Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
•Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
•Distributes and disseminates information within the department and/or unit.
•Orders supplies, monitors and orders office supplies to ensure the office is well-stocked and operational, and arranges for equipment maintenance.
•Submits, monitors and tracks invoices, reimbursements, and supply management. Assists 6 physicians with preparation and submission of expense reports. Process and track physician expense reports, ensuring compliance with organizational policies, which includes getting the correct approval for travel. (It might involve planning travel for some of the faculty).
•Establishes and maintains an internal filing system.
•Handle the processing of patient leave forms and EDD with accuracy and efficiency.
•Coordinate and manage the onboarding process for new residents, including paperwork, training schedules, and system access.
Qualifications
Educational Requirements:
High School Diploma/GED
Licenses:
No license or certification required
Experience:
2 years Office and administrative experience required
Req ID : 7212
Working Title : Plastic Surgery Senior Administrative Assistant
Department : Surgery - Plastic Surg
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $26.32 - $39.48
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.