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Cedars-Sinai Research Grant Specialist I - Surgery & Orthopedics (Hybrid Remote) in Los Angeles, California

Surgery can change lives. At Cedars-Sinai, our surgeons offer expert care for a wide range of conditions, from routine to complex!

When the work you do every single day has a large impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai.

Are you looking to contribute to groundbreaking research? We look forward to having you join our team!

As a Research Grant Specialist I (RGSI) Pre & Post Award, you will work with the PI and senior level research administrators to complete and prepare for submittal of federal, non-federal and foundation grants. Serves as the liaison between departments or research groups, Office of Research Administration (ORA), Accounting and Finance departments. This role performs all pre- and post-award administrative functions, including but not limited to: preparing and routing internal documents for signature and processing, reviewing technical sections of proposals to ensure requirements are met, preparing and/or reviewing budgets, maintaining clear understanding of grant budgets and expenditure restrictions.

You must ensure compliance with all federal, state and local agencies including the National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior level research administrators for day to day supervision of work.

Essential Job Duties and Responsibilities:

  • Works with principal investigator to complete and prepare for submission of federal, non-federal and foundation grants.

  • Works as the liaison between departments or research groups and Sponsored Research & Funds Administration, Accounting, and Finance departments.

  • Prepares and routes internal documents for signature and processing.

  • Assists with budget development and entry of financial information into federal systems.

  • Ensures technical proposal is compliant with all federal, state and local agencies solicitation requirements.

  • Monitors and tracks awards submitted and received.

  • Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting.

  • Performs necessary funding corrections via direct cost transfer requests (DCTRs).

  • Assists in the development of financial projections for project account management.

  • Assists in the identification of opportunities for research funding.

  • May enter notice of grant awards and contract information into databases as needed.

  • May assist in the preparation and submission of documentation required for research compliance.

  • Participates in required training and education programs.

  • Assists the senior level grant administrators and leadership on other activities as assigned.

  • Critically evaluates research protocols to assess resource needs; assessment includes all research procedures, clinical research staff time, investigator time, and costs from ancillary departments.

  • Determines whether research procedures in the protocol are standard-of-care or a research-related costs in order to accurately classify expenses.

  • Negotiates trial budgets with industry sponsors.

  • Works closely with investigators to acquire accurate budget details.

  • Works with the Cedars-Sinai Medical Center (CSMC) office of Sponsored Research to develop final budgets for clinical trials and research projects.

  • May assist with invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking.

Education & Experience Requirements:

  • BA/BS degree plus one-two years related experience or equivalent combination of education and experience. Increasing responsibility preferred.

  • Excellent verbal/written communication skills and understanding of Grants, Manuscripts and Abstracts guidelines.

  • Knowledge of general accounting and financial analysis required.

  • Knowledge of PeopleSoft strongly preferred.

  • Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required.

  • Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking.

  • Ability to identify problems and resourcefulness to resolve them independently using own initiative.

  • Able to handle multiple tasks with short timelines, to prioritize work, and to complete assignments in a timely, accurate manner.

  • Ability to work independently, set priorities and handle multiple tasks requiring attention to detail.

  • Ability to interact effectively with staff members at all levels of the organization. Must be highly organized, patient, persistent, and require minimal supervision in execution of assigned tasks.

Physical Demand:

  • Must be able to lift a minimum of 5lbs or more.

  • Must be able to walk throughout the medical center.

  • Must be able to sit for an extended period.

  • Must be able to bend, stoop, reach overhead and or above the shoulders.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.