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Cedars-Sinai Research Grant Specialist I in Los Angeles, California

Job Description

Job Summary:

The Research Grant Specialist I (RGSI) – Pre-Award works with the Principal Investigator (PI) and senior level research administrators to monitor grant accounts and track expenses. Provides reconciliation and research related financial reporting of federal and non-federal grants. Serves as the liaison between departments or research groups, Sponsored Research & Funds Administration, Accounting and Finance departments. This role performs all pre-award administrative functions including, but not limited to preparing and routing internal documents for signature and processing, maintaining clear understanding of grant budgets and expenditure restrictions. Ensures compliance with all federal, state and local agencies including National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior level research administrators for day-to-day supervision of work.

Primary Duties and Responsibilities:

•Works as the liaison between departments or research groups and Sponsored Research & Funds Administration, Accounting, and Finance departments.

•Prepares and routes internal documents for signature and processing.

•Performs all pre-award administrative functions.

•Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting.

•Performs necessary funding corrections via direct cost transfer requests (DCTRs).

•Assists in the development of financial projections for project account management.

•Assists in the development and submission of progress reports.

•May enter Notice of Awards (NOAs) details into databases.

•May assist in the preparation and submission of documentation required for research compliance.

•Participates in required training and education programs.

•Assists senior level research administrators and leadership on other activities as assigned.

Department Duties and Responsibilities in Academic Affairs:

•Work with Department PIs as assigned and provide full pre-award support including

All grant application package and Just In Time (JIT) requests.

Teamwork/Customer Relation Responsibilities:

•Establishes effective working relationships with cross-functional team(s)


Educational Requirements:

A minimum of a High School Diploma/GED is required. A Bachelor's Degree is preferred.


No license or certification required.


A minimum of one year experience in administration of research grants, or equivalent combination of experience and education.

Must possess proficient skills, knowledge and abilities in the following:

•Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats. Excellent verbal/written communication skills and understanding Grants, Manuscripts and Abstracts guidelines.

•Budgetary & Financial -Ability to apply knowledge of accounting principles to create, monitor or operate to budget(s). Knowledge of general accounting and financial analysis required.

•Knowledge of PeopleSoft strongly preferred.

•Technical - Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.). Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required.

•Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking.

•Time Management - Ability to work within tight timeframes and meet strict deadlines. Able to handle multiple tasks with short timelines, to prioritize work, and to complete assignments in a timely, accurate manner.

•Time Management - Ability to demonstrate time management and priority setting skills. Ability to work independently, set priorities and handle multiple tasks requiring attention to detail.

Physical Demands:

Office Environment. Frequent sitting at a desk or table with some walking, standing, bending, stooping, or carrying of light objects. Perform continuous operation of a personal computer for four hours or more. Use hands and fingers to handle and manipulate objects and/or operate equipment.

About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : HRC1459051

Working Title : Research Grant Specialist I

Department : Enterprise Research Admin

Business Entity : Cedars-Sinai Medical Center

Job Category : Academic / Research

Job Specialty : Contract & Grant Budget/Fund

Overtime Status : EXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $64,500 - $100,000

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.