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Cedars-Sinai Research Grant Specialist II - Department of Neurosurgery in Los Angeles, California

Leading-edge care begins with research!

We invite you to consider this great opportunity to make a difference in the lives of countless patients by working together in the world of research!

Ranked as one of the top hospitals in the nation for neurosurgery by U.S. News & World Report, the neurosurgeons at Cedars-Sinai deliver the most sophisticated care in the field, using minimally invasive techniques whenever possible to achieve the best patient outcomes. Our neurosurgeons and neurologists work together with experienced care teams to give you the most effective treatment possible.

The Research Grant Specialist II (RGS II) works with Principal Investigators (PIs), Research Coordinators, and other research staff to complete and submit federal, industry, and non-federal clinical trial and basic science grant applications and serves as a liaison between the department or research groups and sponsored research funds administration, Accounting, and Finance departments. The incumbent will work with the department Research Manager, Chair, and Research Faculty members to provide deficit resolution on internal and extramural research projects. Specifically, this role creates clinical trial (primary) and basic science budgets, and collaborates with Research Coordinators on post-award management (invoicing, monthly reporting, cost transfers, and project closeouts), creates research staffing models, projections, and meets monthly with research programs to review research portfolios.

This role generally performs all pre-award and post-award administrative functions including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, supervising grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. This position ensures compliance with all internal policies and procedures, federal and local agency requirements including the Food and Drug Administration (FDA) and local Institutional Review Board.

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Primary Job Duties and Responsibilities:

  • May contribute content to standard sections of grant applications

  • Works as the liaison between department or research group and sponsored research funds administration, accounting, and finance departments

  • Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research- related financial reporting

  • Monitors Time & Effort for accurate reporting and performs vital funding corrections via direct cost transfer requests

  • Edits employee timecards as necessary and charges hours appropriately

  • Responsible for grant closeout

  • Finds opportunities for research funding

  • May negotiate budgets for clinical trials

  • May assist with research participant billing

  • Maintains research practices using Good Clinical Practice (GCP) guidelines

  • Maintains strict patient confidentiality according to HIPAA regulations and applicable law

  • Participates in required training and education programs

Department-Specific Duties and Responsibilities:

  • Coordinates and participates in marketing efforts for research unit, including internal and external webpage

  • May act as liaison between Marketing and faculty members presenting the development of media releases

  • Provides accurate and timely assistance in editing, writing from verbal and written instructions, illustrating, formatting, and submitting research grants, reports, and publications following established guidelines

  • May participate in orienting new staff to work environment and systems, including providing training on lab ordering, reimbursement submissions, HealthStream online platform

  • Provides daily operational administrative support to the faculty members as follows: places orders for lab supply items; maintains faculty members’ calendars; schedules appointments, trainings, courses, and meetings; alerts them to their upcoming commitments; assists in making their travel arrangements; update curriculum vitae and biosketches; and secures reimbursement for travel expenses when appropriate

  • Arranges meetings hosted by faculty members by coordinating meeting rooms, contacting attendees, facilitating their attendance, and ensuring required informational materials and audiovisual equipment are provided

  • Participate in recruitment process by providing information and data required for posting new positions

  • Schedules interviews between faculty members and candidates

  • May pre-screen candidates following selection criteria established by hiring faculty member or research manager

Education Requirements:

  • Bachelor's of Arts or Sciences degree, required

Certification/License Requirements:

  • Specialty research certification (Certified Research Administrator), preferred

Experience and Skills:

  • Three to five (3-5) years minimum experience in administration of research grants

  • Experience working with research groups, the Office of Research Administration, Finance, Purchasing, Academic Administration, highly preferred

  • Experience with federal and non-federal grant preparation and monitoring

  • Ability to establish and coordinate grants and funds administration procedures to include business practices and procedures in fields such as customer service, Payroll, Human Resources, Purchasing, Accounting, and Accounts Payable (AP).

Physical Demands: Able to perform moderate lifting. Able to sit, stand and walk for prolonged periods of time. Able to read papers and online documents. Able to operate standard office equipment. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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