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Cedars-Sinai Senior Administrative Assistant - Gastroenterology in Los Angeles, California

Grow your career with Cedars-Sinai!

Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching and community service!

Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow’s physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.

Why work here?

Beyond outstanding benefits, competitive salaries and health and dental insurance We take pride in hiring the best, most passionate employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments, and itineraries.

Primary Job Duties and Responsibilities:

  • Schedules appointments and meetings and/or travel for an individual, group or department including appointments, coordinates meetings and/or conference calls, webinars, organizes travel arrangements and processes travel reimbursements

  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate

  • Assist with integrating new staff to the department, preparing, and maintaining employee files

  • Processes check request for staff in department and helps manage day to day operations in the office

  • Assist payroll functions, updates salary projects allocations, prepares payroll inquiries, notes variances or discrepancies of reported data and ensures they are brought to the attention of management for action, as necessary

  • Orders supplies and arranges for equipment maintenance

  • Composes routine departmental business correspondence, researches, and organizes information for special reports and information upon request

  • Establishes and maintains an internal filing system

  • Assist with visa and internship applications

  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department\unit

Educational Requirements:

  • High School Diploma, required. Bachelor's Degree desired.

Experience Requirements:

  • Two (2) years of office and administrative experience, required.

Working Title: Senior Administrative Assistant - Gastroenterology

Department: Home Dept - Gastroenterology

Business Entity: Academic / Research

Job Category: ,Administrative,Administrative

Job Specialty: Administrative

Position Type: Full-time

Shift Length: 8 hour shift

Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.