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Cedars-Sinai Senior Administrative Assistant - GI in Los Angeles, California

Job Summary:

The Sr. Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments, and itineraries.

Duties and Responsibilities:

•Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

•Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

•Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

•Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

•Distributes and disseminates information within the department and/or unit.

•Orders supplies and arranges for equipment maintenance.

•Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

•Establishes and maintains an internal filing system.

•May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Department-Specific Responsibilities

  • Supports gastroenterology physician faculty and all administrative functions including meetings, events/conferences, reviewing/routing faxes, expense tracking and reimbursements, supply ordering and filing documents

  • Serves as division Continuing Medical Education (CME) agent, including organizing weekly Gastroenterology -

  • Grand Rounds and monthly Esophageal Case conference

  • Assistant to Director, Small Bowel Diseases and Nutrition

  • Assistant to Medical Director, GI Motility

  • Provides back up coverage for other gastroenterology subdivisions

Educational Requirements: High School Diploma/GED required

Licenses: N/A

Experience: 2+years of office and administrative experience

Physical Demands: Sit at a desk or table with some walking, standing, bending, stooping, or carrying of light objects.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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