Cedars-Sinai Senior Administrative Assistant - HR Compliance & Labor Relations in Los Angeles, California
Our employees make a difference every day by providing world-class healthcare.
An exceptional health system needs to engage top talent to achieve its mission of providing world-class healthcare. That requires a world-class Human Resources function, and that’s what we’re delivering. Join us and make a difference every single day in service of this extraordinary work – excellence and innovation in patient care, research, and community service. We’re improving our technology, energizing our climate, facilitating change, and enabling talent. The healthcare industry has never been more rewarding, and Cedars-Sinai Human Resources is pursuing extraordinary service and support for a dedicated workforce inspired by providing the best patient care, engaged in their work, and deft in their ability to adapt to the ever-changing environment.
Are you ready to make a difference?
Under general supervision of HR Compliance and Labor Relations (HRC/LR) management, coordinates administrative and business processes and procedures for HRC/LR. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Create and maintain HR Compliance files, including but not limited to Affirmative Action, Wage & Hour, Litigation, Labor Relations and other special project work. Develop and apply knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System. Coordinates and administers human resource and payroll functions and participates in budget review and financial processes.
Follows, establishes, documents and coordinates and/or executes administrative and office management processes/systems and provides administrative support to HRC/LR management and staff to ensure efficient office operations, well-maintained electronic and paper files and overall good order.. Responsible for HRC/LR department manual.
General processes include:
Departmental file organization and maintenance
Special mail services (e.g. messenger, courier, overnight)
Supply inventory monitoring and ordering
Facilities requests (e.g. air/heat issues, lighting)
Equipment maintenance and ordering requests
Staff expense reimbursement requests
Tracking budget expenditures
Printing requests (e.g. business cards, training manuals)
Compliance poster location log
Leverage knowledge of administrative practice, policies and procedures and the ability to independently problem-solve and perform duties and responsibilities. Review, revise, and maintain and update HR Compliance administrative manual.
Screens calls, inquiries and requests; exercises judgement when prioritizing calls and appointments; routes inquiries to other levels of the organization as appropriate.
Maintains the Executive Director’s calendar, schedules appointments and meetings, makes travel arrangements. Arranges meetings hosted by the Executive Director, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided.
May assist other HRC managers/staff with meeting arrangements.
Assists Executive Director with budgeting and tracking process. Includes review of budget/financial reports and data, identification of variances or discrepancies and entry of data. Notifies Executive Director of issues cited.
Proficiently type correspondence, memoranda, legal, procedure manuals, policy statements, and other documents. Skillfully draft, proofread and edit documents, including but not limited to emails memos, letters, reports, meeting summaries, announcements and logs.
Proactively manages, coordinates and administers all human resources and payroll functions for the department - Staff Development Advisory Network (SDAN) Representative, Safety Representative and Kronos editor.
Attends scheduled SDAN, Safety Kronos and other relevant meetings/training
Monitors and provides ample notice to staff of mandatory training and other requirements
Update staff skills in HRIS system
Serves as HRC/LR HealthStream contact
Maintains department HR records as required for survey purposes
Monitors staff Kronos, identify gaps/questions, obtain signed PRAs and edit time records
Maintains HRC/LR Safety manual
Pre-employment and onboarding preparation
Provide administrative and project support as needed to all HRC/LR disciplines; Compliance, EEO/AA, Labor Relations and Litigation.
High School/GED Required
College - Includes courses in business, accounting, computer operation and
Progressively responsible office and administrative experience.
Experience providing operational/administrative support in a large, complex organization.
Experience working in Human Resources
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.