Cedars-Sinai Senior Administrative Assistant - Pathology Group Operations - Full-Time (Day Shift) in Los Angeles, California
Summary of Essential Job Duties:
Performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.
Primary Duties and Responsibilities:
-Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
-Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
-Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
-Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
-Distributes and disseminates information within the department and/or unit.
-Orders supplies and arranges for equipment maintenance.
-Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
-Establishes and maintains an internal filing system.
-May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
-Responds timely, effectively and appropriately to deliverables.
-Identifies and responds appropriately to both internal and external customer needs utilizing available resources.
-Other duties as needed.
High School Diploma/GED required.
Experience and Skills:
2 years of office and administrative experience required.
Ability to use software applications and operate technological devices (e.g. computer, laptop, tablet..etc.).
Ability to handle multiple demands and/or manage complex and competing priorities.
Ability to demonstrate time management and priority setting skills.
Microsoft Office Suite proficiency.
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.