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Cedars-Sinai Senior Administrative Assistant (research administrative support) - OB/GYN - Full-Time in Los Angeles, California

Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching and community service!

Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow’s physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.

Supporting the OB/GYN department, the Sr. Administrative Assistant will be responsible for a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow. In this role, you will support an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Duties and Responsibilities:

  • Schedules appointments and meetings.

  • Makes arrangements for meetings, conferences, or travel for an individual, group or department.

  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

  • Distributes and disseminates information within the department and/or unit.

  • Orders supplies and arranges for equipment maintenance.

  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

  • Establishes and maintains an internal filing system.

  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

  • Other work duties may be assigned.

Department-Specific Duties:

  • May assist physician and/or research coordinator with basic statistical analysis.

  • May assist physician and/or research coordinator with managing data for research studies.

  • May assist physician and/or research coordinator with producing research project reports.

  • May assist physician and/or research coordinator with literature searches and manuscript formatting.

Education Requirements:

High School Diploma or GED, required.

Experience and Skillset:

•Minimum of 2 years of office and administrative experience, required.

•Ability to handle multiple demands and / or manage complex and competing priorities.

•Ability to work with tight timeframes and meet strict deadlines.

•Ability to demonstrate time management and priority setting skills.

•Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc).

•Ability to identify problems and resourcefulness to resolve them independently and on own initiative.

•Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.

•Excellent communication (written and verbal) skills.

•Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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