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Cedars-Sinai Sr. Administrative Assistant - Gastroenterology - Full-Time in Los Angeles, California

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.

This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report. From working with a team of committed healthcare professionals to using state-of-the-art facilities, you’ll have everything necessary do something incredible—for yourself and for others.

We are currently seeking a highly motivated Sr. Administrative Assistant to join the Gastroenterology department!

About the Role

Performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Duties and Responsibilities:

  • Schedules appointments and meetings.

  • Makes arrangements for meetings, conferences, or travel for an individual, group or department.

  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

  • Distributes and disseminates information within the department and/or unit.

  • Orders supplies and arranges for equipment maintenance.

  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

  • Establishes and maintains an internal filing system.

  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

  • Work closely with Principal Investigator on grant progress reports in preparation for due date.

Experience Requirements:

2 years' office and administrative experience required.

Proficient-level experience with Microsoft Office Suite.

Education Requirements:

High School Diploma/GED required.

College Diploma preferred.

Physical Demands:

Able to perform moderate lifting. Able to sit, stand and walk for prolonged periods of time. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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