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Cedars-Sinai Sr. Administrative Assistant - Pharmacy Administration - Full-Time in Los Angeles, California

Consider this great opportunity and let us learn more about you!

Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching, and community service.

Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow’s physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.

Supporting the Pharmacy Administration department, as a Sr. Administrative Assistant, you will provide administrative support to the team. You will also be responsible for a broad range of clerical, administrative and general office activities in a fast-paced environment.

Primary Duties and Responsibilities:

  • Schedules appointments and meetings. Coordinates arrangements for meetings, conferences, or travel for an individual or group or department.

  • Manages complex calendars.

  • Composes and distributes meeting agenda and minutes.

  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

  • Establishes procedures and systems to ensure orderly and timely flow of the office operations.

  • Edits documents suitable for publications and distributions; ability to edit materials for punctuation, spelling, and grammar.

  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and/or unit.

  • Responds timely, effectively, and appropriately to deliverables.

  • Identifies and responds to both - internal and external customer/client needs utilizing available resources.

This position also serves as the primary meeting coordinator for the Department of Pharmacy Services and coordinates and supports the following inter-disciplinary meetings which include but not limited to:

  • Pharmacy and Therapeutics Committee

  • Oncology Pharmacy and Therapeutics Committee

  • Pediatrics Pharmacy and Therapeutics Committee

  • Antimicrobial Stewardship Committee

  • Financial Stewardship Committee

Regulatory Meetings:

•Medication Safety

•Internal Regulatory/Safety Meeting

Pharmacy Internal Meetings:

•Pharmacist Open Forums

•Joint Open Forums

•Clinical Open Forums

Additionally, this position also supports the coordination of Enhanced Sterile Compounding Needs and USP 800 as these new regulations take effect in the new fiscal year 2022-

  1. Education:

High School Diploma or GED, required.

Experience and Skillset:

•Minimum of 2 years of office and administrative experience, required.

•Ability to handle multiple demands and / or manage complex and competing priorities.

•Ability to work with tight timeframes and meet strict deadlines.

•Ability to demonstrate time management and priority setting skills.

•Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc).

•Ability to identify problems and resourcefulness to resolve them independently and on own initiative.

•Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.

•Excellent communication (written and verbal) skills.

•Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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