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Cedars-Sinai Senior Clinical Research Finance Coordinator - The Angeles Clinic in Santa Monica, California

The Angeles Clinic and Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. We are committed to bringing innovative therapeutic options to all of our patients with cancer. As part of this commitment, our cancer clinical trials program has been expanded to include Experimental Therapeutics (Phase I) and Drug Development programs. With this commitment strengthened, we can continue to make advances in cancer care.

The Angeles Clinic and Research Insitute is looking for a Senior Clinical Research Finance Coordinator II to join their team. The Senior Clinical Research Finance Coordinator II (CRFC II) , will be responsible for coordinating and executing the financial billing of clinical trials, formation of the Medicare Coverage Analysis grid, and the development of clinical trial budgets. He/She is responsible for the calculation of statistical, fiscal, and metric data as it relates to clinical trial activities. The CRFC II also assures the building of budgets/contract agreements within the Clinical Trial Management System (CTMS). This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully oversee the research billing aspects of the Medical Care Foundation.

In addition, the Senior Clinical Research Finance Coordinator II will be responsible for the following:

  • Develops and updates Medicare Coverage Analysis grids in order to assess which procedures/services within the protocol are covered under Medicare guidelines. Works in conjunction with Cedars-Sinai Industry Sponsored Research Office in order to produce a final document.

  • Routinely monitors and reconciles trial accounts to ensure timely deposit, correct allocation, and distribution of revenue.

  • Provides financial related data as needed, to internal team members and/or manager/director.

  • Work with Accounts Payable to process and monitor that timely payments are made to various internal groups, external partners, patients, and/or joint sites according to contractual/budgetary agreement.

  • Responsible for accurate and timely fiscal data collection, documentation, entry and reporting into CTMS, including timely response to sponsor communication.

  • Develop and maintain statistical and fiscal reports as they relate to clinical trial activity on a monthly and fiscal year basis.

  • Process timely invoices which follow protocol driven procedures according to patient accruals/visits in order to seek reimbursement from industry sponsors.

  • Oversees and monitors billing work queue within the Electronic Medical Records system (EPIC) and adjudicates patient bills according to final contract/budget.

  • Critically evaluates research protocols to assess resource needs; assessment includes all research procedures, clinical research staff time, investigator time, and costs from ancillary departments.

  • Develops clinical trial budgets and negotiates with industry sponsors. Renegotiates budgets as part of trial maintenance through amendments.

  • Creates and finalizes payment terms (contract language) in conjunction with industry sponsor.

  • Ensures compliance with all federal and local agencies including the FDA and IRB Maintains strict patient confidentiality according to HIPAA regulations and applicable law.

  • Perform other duties as assigned

  • Responds timely, effectively and appropriately to deliverables

  • Cultivates and maintains strong customer relationships and rapport with stakeholders and/or client groups

  • Represents the company with external constituents

Educational Requirements:

  • Bachelors degree required

  • Masters Degree preferred

License/Certification:

  • Certification in clinical research (CCRP) – preferred

Experience:

  • 2 years - Clinical research budgeting/billing

  • MS Office Suite (Excel, Word, Outlook, PowerPoint)

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.

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