Cedars-Sinai Surgery Scheduler - Santa Monica Orthopedics & Sports Medicine Group in Santa Monica, California
The Surgery/Scheduler schedules patient surgeries, outpatient procedures and performs other related surgery and procedure scheduling tasks for various medical specialties of the Cedars-Sinai Medical Care Foundation. Depending on the needs of the department, this position may be structured as either a front-office position, with additional responsibilities of a Patient Service Representative ("PSR") that focuses on surgery scheduling and related administrative tasks or as a back-office position, with additional responsibilities of a Medical Assistant ("MA") that focuses on surgery scheduling in combination with general back office tasks. In the latter case, the surgery/procedure scheduler will have certification as a Medical assistant.
Job Duties and Responsibilities:
Coordinates surgery/procedure time between patient, hospital/outpatient surgery center, and physician
Maintains calendar of surgery and procedure times; follows up with physician to resolve conflicts of schedule in a timely manner
Pre-certifies procedures with insurance company
Acquires vital special equipment requested by physician for specific procedures
Serves as a primary contact for the patient, provides pre- and post-procedure instructions and assists with patient inquires
Communicates with staff to tackle issues with scheduling conflicts, provider disagreements, OR arrangements, equipment conflicts and CPT/ICD-10 coding.
Makes sure that all arrangements have been made to ensure a timely and orderly environment for each surgical procedure
all parties involved to communicate changes in schedule or place of surgery; works proactively to ensure that all changes are handled in an orderly fashion
Represents the Surgical Scheduling team within the department during meetings, engagements, discussions or other business encounters
Evaluates the Surgery Scheduling process and recommend new methods for improvement
Assist leadership team in workflows, processes, forms, and insurance protocols
Acts as a key liaison for equipment vendors, facilitate supplier and vendor ordering and communications
As needed, will cover as a PSR or MA depending on departmental needs
High school diploma or GED required. Associate or Bachelor degree highly preferred.
One (1) year experience working as a Surgery Scheduler in an outpatient or inpatient clinical, ambulatory service center or hospital setting required.
Two (2) years experience working as a Patient Service Rep or Medical Assistant in an outpatient clinical/medical office setting; previous experience with managing high volume of calls preferred.
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.