Cedars-Sinai Research Operations Supervisor - Cancer Institute in West Hollywood, California
The Research Operations Supervisor for the Cancer Institute will manage functional activities in cooperation with the the Academic Manager. Provides administrative managerial support by implementing financial and operational activities for each group or department. Facilitates and implements the financial, grant management, operational and human resource activities. Additionally, interacts and coordinates with clinical and research managers and Principal Investigators (PI) across the institution.
More specifically the Reserach Operations Supervisor will be responsible for the following:
Responsible for the coordination of all aspects of research laboratory operations, space and facilities management, laboratory safety, and related activities conducted in the Cancer Institute.
Participates in laboratory operations planning activities, identifies improvement areas, develops systems and/or participates in system improvements, participates in process improvements, develops standard operating procedures, and creates guidelines and manuals for consistent laboratory operations management and record keeping.
Responsible for ensuring safety and regulatory compliance of principal investigators, research staff, and research administration staff to institutional, state, federal, and local agency requirements through coordination of training for faculty and staff, performing laboratory audits and working with the EH&S and facilities groups to resolve any laboratory or research staff safety compliance issues.
Provides programmatic support, preparing summary of action plans, monitoring completion of action items, and completing action items assigned to the position for Shared Resource-related committed and working groups. Provides support to core directors, managers and program manager to prepare core-related reports.
Provides coordination of retreats, CSC Shared Resource related committee meetings, symposia, seminars, conferences, etc.. Coordinates collection, review, editing, production and/or distribution of meeting materials, reports, or presentations and preparation of folders for external consultants or CSC leadership, as assigned.
Responsible for HR-related duties related to the research laboratories and cores, including hiring, onboarding, offboarding.
Demonstrates initiative, resourcefulness, and problem-solving skills in organizing and prioritizing, including superior communication skills to act as liaison between faculty, administrators, laboratory staff, and other employees.
Composes and produces a variety of business correspondence, reports, newsletters, confidential documents and/or forms, and related materials.
Develops and administers budgets and reconciles expenses. Tracks and monitors budget activities and analyzes variances.
Provides leadership and oversight of pre- and post- grant activity.
May work directly with Department Chair and PIs to develop federal grant proposals.
Coordinates activities with Office of Sponsored Research and other collaborators. Manages spending on grants so that all expenditures are appropriate and allowable within the grant budget and year end.
May facilitate the faculty contracting process in coordination with Academic HR.
Supervises staff and administers performance evaluations and develops performance improvement strategies.
Coordinates required components of employee recruitment and employment life cycle including overseeing job and status changes, assisting with international employee processing, department requirements for visa renewals and department orientation.
Serves as liaison for the PI with area supervisors and HR Business Partner.
Ensures proactive interaction with Principal Investigators and facility personnel including Safety, IACUC and IRB.
Responsible for supervision, management and academic activities of research staff.
Participates in the research and academic activities of the institution, strategic planning, philanthropic development to support research efforts. Represents the interests of the institute in inter-and intra-institutional research projects.
Responsible for tracking and reporting Capital/Research projects. Prepares complex or high-level regular and ad-hoc financial reports for management. Ensures accuracy and timeliness of these reports.
Acts as departmental liaison with other departments for questions regarding Capital/Research projects; coordinates this work with department administrative staff to ensure they are aware and compliant with changing guidelines.
Know someone that would make a great addition to Cedars-Sinai Cancer? This position is eligible for an Employee Referral Bonus. See website for details: http://careers.cedars-sinai.edu/working-here/employee-referrals
Bachelor’s degree in business, finance or related research field (or equivalent related work experience)
Master’s degree preferred.
Three to Five (3-5) years of business management experience in an academic research or healthcare environment, highly desired
Demonstrated experience in budget development or grant management, highly desired
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.